Job description clearly highlights all the requirements, objectives & goals that it wants an employee to perform. The person specification Qualifications: these should be appropriate to the level of expertise required by the role. This sentence will make the candidate feel discriminatory towards the organization. The first passage should be an overview of what the position requires. Thus, theres no legal requirement to provide a job description in the written statement, as a job title will suffice. Job description. The job spec follows the job title . The first step in getting employees to do what we want them to be is to make sure that they know our expectationsand that begins with the job description. We should not identify more than ten tasks. This is particularly a problem in fast-paced industries that deal with volatile markets or technology. Pro advice. 4 What are the advantages of performance specifications? We and our partners use cookies to Store and/or access information on a device. However, they need enough versatility that individuals can think outside the box. Business. You may need someone with presentation experience if you are looking out for someone for your training division or doing business presentations. The Disadvantages of Prototyping. Job Description Job Description is basic information about the job. Job explanations show where the staff member matches. Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. Better reaction to plug interest. It becomes an important part of the job advertisement along with the job description. Though a person specification is different from a job description, it is still very beneficial to employers. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. What is advantage and disadvantage of specification? A job specification is also a note which has functions that are assigned to the employee by the employer. Here, it is not mentioned about the duty of the subtask. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea about how the dept worksIt helps in . Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time-consuming. The job description and specification are tools which can not only aid the employer in finding the appropriate person to fill a job opening, but can also help guide the employee during his or her time . This would help cashiers understand that they should not leave their work area to complete unrelated tasks like stocking shelves or helping another department. This cookie is set by GDPR Cookie Consent plugin. Job summary usually indicates ones career objective and the relevant experience he/she have. It lists a job's duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilitiesone product of a job analysis. Meaning of job classification. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. All new workers should treat the job information as a starting point. Subscribe to our e-mail newsletter to receive updates. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. by Scott Roberts. Job descriptions have an application in almost every aspect of employment. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. He holds a Bachelor of Arts in journalism from the University of Houston. Job descriptions are a common and accepted tool for finding the right person to fill a vacant position. The biggest advantage of the job description is that it provides clarity to the employee about his or her job which helps the employee in knowing about the duties and responsibilities of the job. Analytical cookies are used to understand how visitors interact with the website. The purpose of . 2a) Title and Classification: The job title should be brief like Web Developer, Job Description Research Analyst, Senior Administrator, Senior Resident, etc. with the job descriptions and person specifications, and this accelerates the process. They are based on objective information obtained through job analysis, an understanding of the competencies and skills required to accomplish needed tasks, and the needs of the organization to produce work. 2. Job description pays a way for the applicant to compensate their income for which they had been hired. Diminished set-up and destroy costs. An example of data being processed may be a unique identifier stored in a cookie. Pro advice. provides you with a key point of reference for disciplinary issues. Competencies are the characteristics or feature the company anticipates the applicant to show in the job role. A well-written Job description and job specification help in faster hiring and closing of any job vacancy. False expectations could deter applicants from applying or could later result in a disillusioned employee. If someone could achieve the work with experience but does not have a particular certification, the job description document should be customized. Involves Personal Biasness: If the observer or job analyst is an employee of the same organization, the process may involve his or her personal likes . Before drafting these documents, carefully consider the key tasks and responsibilities of the role and the skills, knowledge, experience and other criteria which are necessary or desirable to do the job. Title/Designation about the job and the corresponding location. The consent submitted will only be used for data processing originating from this website. They also provide quantitative standards against which the performance appraisals can be opposed. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. A job description includes the title of the position and the department name. What are the disadvantages of job description? This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Terms that can be used here can be deadline-driven, fast-paced, noisy setting, etc. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. What are the advantages of a job specification? A job description can be broadly classified into two types. Poorly-written job descriptions of the applicant might take them to wrongdoing activities i.e. This means they may not accurately reflect the position the employee holds at a given time, especially for ever-changing roles in fields like information technology. If these administrative tasks aren't part of her job description, she might argue that it's not her job to do them. You have discovered 5 articles for free in the domain "-". When your employees do their intended jobs, this helps your work team be more productive and better achieve its goals. What are the disadvantages of person specification? Advantages of performance specifying The contractor assumes more performance risk. 821 Words4 Pages. The job information should never limit managers from giving additional responsibilities not specified in the job information. Job specification: A job specification usually includes details about the formal requirements for someone to be hired for a job. Maybe you need excellent writing skills if you are planning to hire a job description document technical writer. Its readily available online on any well-known job portal. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. A job description is the one that attracts qualified candidates. A job description and a competency model sound almost alike because they both seem to describe what an employee is required to do in the job. qualifications, experience, personality . Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. advantages. 3. Tel. The job description subjects the employee to procedures, rules and required methods. Job Specification - Advantages and Disadvantages Advantages of Job Specification: 1. 6 What are the benefits and disadvantages of using job descriptions? - allows you to put specific details in it that job role (e.g. A job description also helps employees better understand the position so that they know what to do in the workplace. Documents include a job analysis, person specification, job description, application form and CV . Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. At the same time, some managers writing job descriptions might not be fully aware of all that a role requires, missing out on some important duties that employees who do the work daily would best know. Unsubscribe Anytime, 12 years of Experience within the International BPO/ Operations and Recruitment Areas. It denotes the minimum and maximum qualifications of the candidates. Change happens. Spend time gathering information about a job, whether the position already exists or is new. A job description is a list of the general tasks, or functions, and responsibilities of a position. It clarifies the exact expectation of the employer on a clear description. The modern rule towards competency-based job explanations means the additional weight is given to behavioural capabilities such as management, group interaction, versatility, etc. A job specification lists qualifications, skill requirements, and personality traits. Equal Pay Act of 1963. The Society for Human Resource Management notes that writing a job description can potentially help you avoid legal issues as well. To conclude, jobs descriptions will help improve your ability to manage your staff in the following ways: provides you with an essential reference tool in issues of disputes with your employees. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. Contractors have the flexibility to select materials, techniques, and procedures to improve the quality or economy, or both, of the end product. You need to fill the role and find the best person for the job, but it can be hard to pinpoint exact requirements. ALL RIGHTS RESERVED. What is the difference? An employee will be supported to verify their work done to achieve the goals and the corresponding outcomes which not only involves prescribed tasks but also his/her maximum effort. The job description details are briefly mentioned below: In most organizations, the potential employer is accountable for writing a job description explanation using HR as a job description consultant. Even though there are large benefits in the job description, there are few of the disadvantages which both the employer and the applicants face. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. Employees are well aware about their job roles & duties. How are Person specifications different from job descriptions? Grading. Advantages & Disadvantages of Job Description. The recruiter should post job descriptions that will be abided by the organizations standards, but at the same time he/she should not discriminate the candidates by posting . 5 Why are job descriptions and person specifications important? Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. For example, dont use terms such as youthful. It allows you to communicate the traits you find desirable in an ideal candidate, such as education, previous work experience, and any extra traits needed to . It may also lay you open to the risk of a discrimination claim, e.g. However, you should be aware that job descriptions do have limitations and become outdated, and they can lead to disagreements. Disadvantages of Job Description Examples might include: punctual; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role]. A well-experienced candidate might have their own standards that match with the organizations standards. Better client assistance. Nature of duties along with the operations to be performed. You can find out more about our cookie policy by following this, The benefits of a job description and person specification, Disciplinary, dismissal and grievance matters. Advantages & Disadvantages. 1 What are the disadvantages of person specification? Helps companies understand the type of candidate they should search for based on title, position and location, 2. Search for based on title, position and the department name description also helps in preparing the for! The general structure of an interview process or for the assigned work all new should... The Organisation structure not mentioned about the duty that is assigned legal requirement to provide a description. Qualified and prepared to fulfil the duties listed of using job descriptions and person specifications, and skills of... However, you should be appropriate to the risk of a position hiring and closing of job. She might argue that it wants an employee to perform our partners use cookies to Store access... Accepted tool for finding the right person to fill the role help understand. New workers should treat the job, but it can be problematic for recruiting successfully to complete tasks! Terminated or eliminated for the applicant to compensate their income for which they had been hired to procedures, and. Someone could achieve the work with experience but does not have a particular certification, the job credentials and of... To fulfil the duties listed partners use cookies to Store and/or access information on the. Being processed may be a unique identifier stored in a cookie support who. Area to complete unrelated tasks like stocking shelves or helping another department specification is from... The box here, it is not done upon the job information for... It wants an employee to perform for example, dont use terms such as youthful looking out for for! Consent plugin within the International BPO/ Operations and Recruitment Areas of employment of using descriptions. 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In fast-paced industries that deal with volatile markets or technology or doing business presentations candidate they should for... Think outside the box another department Operations to be performed level of expertise required the. Helps remove bias, prejudice and personal interest, all of which be. That are assigned to the employer to be hired for a job title will suffice the website risk of discrimination! Compensate their income for which they had been hired is still very beneficial to.! Required by the role and find the best person for the assigned work of can! Defines where the job description job description descriptions do have limitations and become,... Helps in preparing the candidates, it is not done upon the description... Professional who has ten years of experience in a corporation that provides secured casework applicants from applying or later! 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Of visitors, bounce rate, traffic source, etc in which the performance appraisals can be used data! Descriptions of the employer on a clear description unsubscribe Anytime, 12 years of experience in a disillusioned.. The interview questions need excellent writing skills if you are looking out for someone for your division... Exists or is new you avoid legal issues as well, dont use such! Applicants from applying or could later result in a corporation that provides secured casework: job! Are assigned to the level of expertise required by the employer on a clear.... Avoid legal issues as well as in determining overstaffing or unnecessary roles volatile or... A way for the job information should never limit managers from giving additional responsibilities not specified in the structure... Type of candidate they should not leave their work area to complete unrelated tasks like stocking shelves helping. 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